Emily Barrett
Travel nanny
New Hire Guidelines
to ensure a successful trip with your nanny
01
Compensation
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All hours worked, including legally mandated overtime, must be compensated. This includes travel to the point of departure, flights, and transfers to the destination.
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Families will provide one of the following arrangements:
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Private accommodations: The nanny is provided with a private room and bathroom. and is paid an hourly rate for active working hours, plus a separate overnight fee to acknowledge time away from home. During unpaid hours, the nanny is free to use their time as they wish. If any restrictions are placed on this personal time, that time should be compensated.
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Shared accommodations: If the nanny is required to share a room with the child(ren), a 24-hour daily rate should apply.
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All transportation costs should be covered, including flights, transfers, taxis, and local travel at the destination.
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Meals
Provide all meals, either by covering the cost directly, offering a per diem, or reimbursing expenses.
02
Expenses
Common expenses may include meals out, transportation, activities, craft supplies, or personal clothing/gear needed for specific situations (such as wetsuits, ski rentals, or indoor shoes). These costs, always related to the child(ren) and their care, can be managed in several ways:
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Nanny credit card: issued directly for work-related use.
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Cash provided upfront: to cover anticipated expenses.
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Reimbursement: upon submission of receipts.
Nannies can keep paper receipts or upload them through a shared app. To avoid misunderstandings, it’s best to agree on a budget in advance for activities, outings, meals, and incidental costs.
03
Comfort and support
Support your nanny’s wellbeing by ensuring they have comfortable transportation and a quiet, restful space. A well-rested nanny can provide the best care.
04
Schedule
Whenever possible, provide your nanny with moments of personal time to recharge. What this looks like may vary from resting to enjoying a meal, exercising, sightseeing, or practicing self-care. When a nanny feels supported and balanced, they are better able to provide attentive, high-quality care for your children.
